Privacy Policy
Last updated: July 2, 2026
1. Introduction
HirinGenie ("we", "our", or "us") operates the HirinGenie platform at hiringenie.com. We are committed to protecting your personal information in compliance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and the Canadian Anti-Spam Legislation (CASL).
This Privacy Policy explains what information we collect, how we use it, who we share it with, and your rights regarding your data.
2. Information We Collect
2.1 Information you provide directly
- Account information: Name and email address (collected via Google OAuth sign-in)
- Resume content: Text extracted from your uploaded PDF resume, including work history, skills, and certifications
- Job search preferences: Target role, sector, employment preference, and years of experience (if provided)
- Communications: Testimonials or feedback you voluntarily submit
2.2 Information collected automatically
- Job search history (keywords, locations, dates)
- Jobs found, rated, and tailored through the platform
- Application status tracking (Tailored, Applied, Replied, Interview)
- Session activity and feature usage (for product improvement)
3. How We Use Your Information
- To provide and operate the HirinGenie platform
- To search job boards and match results to your resume profile
- To generate AI-powered job ratings, tailored resumes, and cover letters
- To track your application pipeline and status
- To send job market newsletters and tips — only with your explicit CASL-compliant consent
- To improve our AI models and service quality (using anonymized, aggregated data only)
4. Third-Party Services
To operate the platform, we share necessary data with the following trusted service providers:
| Service | Purpose | Data Shared |
|---|---|---|
| Google OAuth | Authentication (sign-in only) | Name, email address |
| Anthropic Claude API | AI job rating, resume tailoring, cover letters | Resume text, job descriptions |
| JSearch (RapidAPI) | Job board search | Search keywords and location |
| Vercel | Cloud hosting and infrastructure | All platform data (encrypted) |
| Neon (PostgreSQL) | Database storage | All user and job data (encrypted at rest) |
We do not sell your personal information to any third party.
5. CASL Compliance — Email Marketing
In accordance with Canada's Anti-Spam Legislation (CASL):
- We will only send you marketing communications (newsletters, tips) if you have given explicit, informed consent
- Every marketing email includes a clear, one-click unsubscribe link
- We record the date, time, and method of your consent
- Transactional emails (account notices, security alerts) do not require consent under CASL
6. Data Retention
- Account data: Retained for the duration of your account. Deleted within 30 days of account closure upon request.
- Resume text: Stored only while your account is active. Never shared without your knowledge.
- Job and application history: Retained for 12 months to support your tracking dashboard, then anonymized.
- Tailored resumes and cover letters: Stored only while your account is active, tied to the job they were generated for.
7. Data Security
We implement industry-standard security practices:
- All data transmitted via HTTPS/TLS encryption
- Database encrypted at rest (Neon PostgreSQL)
- OAuth tokens stored encrypted, never in plain text
- API keys stored as encrypted environment variables, never exposed to end users
- Regular security reviews and dependency updates
8. Your Rights (PIPEDA)
Under PIPEDA, you have the right to:
- Access: Request a copy of all personal information we hold about you
- Correction: Request correction of inaccurate information
- Withdrawal of consent: Withdraw consent for marketing communications at any time
- Deletion: Request deletion of your account and personal data
- Complaint: File a complaint with the Office of the Privacy Commissioner of Canada (OPC)
To exercise any of these rights, contact us at privacy@hiringenie.com. We will respond within 30 days.
9. Cookies
We use only essential session cookies required for authentication and platform functionality. We do not use advertising or tracking cookies. No third-party analytics scripts are loaded on your session.
10. Children's Privacy
HirinGenie is designed for professional job seekers aged 18 and older. We do not knowingly collect personal information from anyone under 18. If you believe we have inadvertently collected such information, please contact us immediately.
11. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page and, for material changes, notify you by email. Your continued use of HirinGenie after changes are posted constitutes acceptance of the updated policy.
12. Contact Us
For privacy-related questions, requests, or concerns: